Outlook begins the export immediately unless a new Outlook Data File (.pst) is created or a password-protected file is used. If you are exporting to an existing Outlook Data File (.pst), under Options, specify what to do when exporting items that already exist in the file. Type a different file name before choosing OK. Note: If you’ve used export before, the previous folder location and file name appear. If you want to do this using Outlook, see Import email, contacts, and calendar from an Outlook. pst file, it's portable! You can import it to other email accounts. pst file.Īfter your email data is exported to a. pst file.įor example, if you have Outlook 2010, choose Outlook 2010: Export Outlook items to a. pst file.įor example, if you have Outlook 2016, choose Outlook 2013 and Outlook 2016: Export Outlook items from a. You'll see the contents of your Microsoft 365 mailbox appear in Outlook.Ĭhoose from the export instructions to export your email from the source account to a. After you do this, Outlook will automatically sync with Microsoft 365. Wait a bit for all of your email and contacts to show up.Īdd your Microsoft 365 email account to Outlook. For example, you might add your Gmail account to Outlook 2016. Then, you can use Outlook to move email, contacts, and calendar items into your Microsoft 365 mailbox.Īdd your "source" email account to Outlook. pst fileĬhoose from the following list of export instructions.Īdd your Microsoft 365 email account to an Outlook app, such as Outlook for Microsoft 365, Outlook 2016, or 2013. pst files.Įxport email, contacts, and calendar items from Outlook to a. OneDrive will block automatic syncing for Outlook. If you have automatic sync, make sure it's not syncing to a OneDrive location. If you want to export all your emails, open Outlook, select Account settings > Account Name and Sync Settings and move the slider to All. Save the content you want and leave the rest behind.īy default, Outlook is set to download email for the past 1 year. Make sure you select the correct email account before you start your export.ĭo a mailbox cleanup: Manage my mailbox size. You may have multiple email accounts in Outlook. Before you beginīefore you start your export, there's a few things you should do to make sure your export goes smoothly. To learn how to import items after you've exported them, see Import email, contacts, and calendar from an Outlook. Then, you can use Outlook to export items from your Gmail account and import them to your Microsoft 365 mailbox. pst file as a backup in case you lose your Outlook data.įor example, let's say you have an Microsoft 365 mailbox and a Gmail account. pst file, and then import the data to another email account. What’s more, it also includes backup viewing capabilities and helps you retrieve information in no time.In this article, we'll discuss how you can export your Outlook email, calendar and tasks to a. To conclude, Mail Backup X can be used to make up to date mail backups regardless of the service or mail client you are using. The app can achieve all that with the help of under the hood converters that automatically process the data. Mail Backup X is able to work with some of the most well-known mail clients and deal with common mail file formats, such as. Bring popular mail file formats under the same roof The app also integrates a powerful search tool that can query the emails by subject, person, time, frame, and so on. Mail Backup X comes with a built-in viewer that enables you to navigate the backed up folders, and visualize the emails content. However, you also have the option to trigger the backup process manually, or set up a backup schedule. Worth mentioning is that Mail Backup X comes with an automatic backup function that detects any change in your email account and incrementally updates the backup. Schedule periodic backups and browse their content The data is also encrypted for security reasons. Since Mail Backup X is using a compression algorithm, the required storage space is significantly reduced. Note that Mail Backup X can create local databases, but can also upload the backups to an FTP server of your choice. The drawback is that you don’t get to see the email address associated with each folder tree. Mail Backup X can detect all the accounts set up in a particular email client, allows you to browse the included directories, and permits you to select the ones you want to archive. Right off the bat, Mail Backup X enables you to either import data from mail archives or create a backup profile based on an email client. Setup backup profiles or import email archives Moreover, Mail Backup X also provides support for importing data from files created by different email services or desktop clients. Mail Backup X is a backup tool that can work with various email clients, such as Apple Mail, Thunderbird, Postbox, Outlook, and more.
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